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FOI 7317 – Police Data Recording

The OPCC is asked to provide information on police data recording.

FOI Request

This is an FOIA for the following information. Please provide seperate answers to the following 8 questions in respect of

  • The Annual Data Requirement (ADR)
  • The Police National Database (PND)
  • The Police National Computer (PNC)
  • Crime & Incident Reporting
  1. What explanatory guidance has been provided to your police force on the information you should record in the “gender/sex” category? As examples, this might include guidance documents provided by: College of Policing, Home Office, ONS, or any other official body. Please provide me with a copy of the guidance document(s) in use.
  2. In the gender/sex category does your police force record a victim’s or suspect’s “natal sex” (their biological sex observed at birth), their “legal sex” (the sex on their birth certificate), or their “self-declared gender or gender identity”?
  3. If a male-born person self-identifies as female will this be recorded by you as female or male?
  4. If a male-born person self-identifies as non-binary will this be recorded by you as female or male or something else?
  5. If someone is transgender (identifies as a different gender to the sex assigned at birth) and has obtained Gender Recognition Certificate is this recorded by you separately?
  6. If someone is transgender (identifies as a different gender to the sex assigned at birth) but has not obtained Gender Recognition Certificate is this recorded by you separately?
  7. If a male-born person identifies as a female, has obtained Gender Recognition Certificate and is arrested for/charged with the crime of rape will you record the gender/sex of the suspect/perpetrator as male or female? Will transgender status also be recorded?
  8. If a male-born person identifies as female, has not obtained Gender Recognition Certificate and is arrested for/charged with the crime of rape will you record the gender/sex of the suspect/perpetrator as male or female? Will transgender status also be recorded?

Additionally, please answer the following:

The College of Policing requirements for Information Management specify that each UK police force must have an Information Management Strategy (IMS): https://www.app.college.police.uk/app-content/information-management/management-of-police-information/common-process/#-common-process-at-force-level
As you will know, the IMS should be made available to partners and the public, and I would therefore ask you to please provide me with a copy of your local police force IMS.

OPCC Response

Regarding your request, I can now inform you that I have completed my enquiries and that my reply on behalf of the Office of the Police and Crime Commissioner for Cleveland is as follows:

I can confirm that the Office of the Police and Crime Commissioner for Cleveland does not hold this information.

Information relating to your request may be available from Cleveland Police.

With your consent, I am more than happy to transfer your request to Cleveland Police. Alternatively, you can submit your request to [email protected].